If Auvik has notified you that payment must be made from a different legal entity or country, we may need updated vendor and banking information before payment can be completed.
Information we may request
Depending on the payment method and paying entity, Finance may request:
- ABA or routing number for US ACH payments.
- Bank account number.
- Bank name and branch address.
- Account holder’s legal name.
- Remittance address.
- SWIFT or BIC code for international payments.
- IBAN, where applicable.
- Payment currency.
- Intermediary bank information, if required.
- Completed Vendor or Banking Change Form.
- Updated tax documentation, such as a W-9, W-8, or applicable local tax form.
How to submit information securely
Finance will provide instructions for submitting the required information.
Return the completed form and supporting documents using the secure upload link or encrypted email method provided by Finance.
Do not send complete bank-account details in plain-text email unless you are using the secure method provided by Finance.
Processing timeline
Vendor and banking updates are typically processed within three to five business days after complete and accurate documentation is received.
Processing may take longer if:
- Required fields are missing.
- ABA, SWIFT, BIC, or IBAN information is incomplete.
- The legal account-holder name does not match the submitted documentation.
- Tax documentation is missing or outdated.
- Additional verification is required.
After approval
Finance will confirm:
- The paying entity to be used.
- The payment method and banking information on file.
- Whether any additional documentation is required.
If an invoice must be reissued under the new legal entity or currency, Finance will coordinate the update with you.
Security reminder
Do not send full bank-account details, payment credentials, or tax documents through an unsecured channel. Use only the secure submission method provided by Auvik Finance.